|SCHEME OF SUPPORT TO NON-GOVERMENTAL ORGANISATION IN THE FIELD OF ADULT EDUCATION|
1.The scheme of Assistance to Voluntary Agencies in the field of Adult Education was designated and started in the First Five Year Plan and was continued with the expanded scope in the subsequent plans. The National Policy of Education (NPE) 1986 has stipulated that non- governmental and voluntary organization including social activist groups, would be encouraged and financial assistance provided to them subject to proper management. The programme of action (POA) to operationalise NPE, 1986, inter-alia envisaged relationship of genuine partnership between the Government and Non-governmental Organization (NGOs) and stipulated that Govt. would take positive steps to promote their wider involvement by providing facilities to participate for selection of NGOs and grant of financial assistance to them.
2.Keeping the above back-drop in view, National Literacy Mission (NLM) visualized that diverse methods would be employed for identification of suitable NGOs, procedures of granting financial assistance to them streamlines and the NGOs may be involved on a massive scale for spread of the programmed by taking responsibility for eradication of illiteracy in well defined areas through field projects. The Scheme of Grants-in-Aid formulated in 1978 and 1982 was therefore modified with a view to bringing it closer to the objectives and strategies of NLM. The modified schemed described as "Central Scheme of Assistance to Voluntary Agencies-Partners in Literacy Action ", was put into operation in 1988 under NLM. Simultaneously steps were initiated by the Department of Education to make the scheme result-oriented, time-bound and cost-effective.
In view of widening horizon of association of NGOs with Adult Literacy Programme over the period of time , the scheme is now named `Scheme of Support to Non-Governmental Organisations in the Field of Adult Education’
The objective of the Scheme is to secure extensive involvement of NGOs in National Literacy Mission. The approach and process of providing financial assistance to NGOs is based on objectives and characteristics of NLM strategy.
NML envisages imparting of functional literacy to non-literate persons particularly in 15-35 age group. NLM document defines functional literacy to include:
a) Achieving self-reliance in literacy and numeracy b) Becoming aware of the causes of their deprivation and moving towards amelioration of their condition through organization and participation in the process of development; c) Acquiring skills to improve the economic status and general well-being; d) Imbibing the values of national integration, conservation of the environment, women's equality, observance of the small family norms etc.,
3(2)The Main Characteristics of the NLM Strategy are:
5. Components of the scheme
The above activities fall under the following broad categories:
Grants to NGOs for undertaking projects of basic literacy, post-literacy continuing education and other projects, including evaluation of literacy/adult education programmes Grants to Resource Centers
5.1The Projects to be implemented for eradication of illiteracy would include:
I.Total Literacy Campaigns (TLCs): These would primarily aim at providing basic literacy to enrolled learners in about 200 hours spread over about 6 months and would basically be a guided learning program.
II. Post Literacy Campaigns (PLCs): Followed by basic literacy
6. Eligibility Criteria:
a) Registered voluntary societies, public trust and non-profit making companies would be eligible for assistance under the scheme. Ordinarily agencies, which are not legal entities, would not be eligible. However, agencies, which are not legal entities, may be considered for assistance provided the Collector/deputy Commissioner certifies regarding the practical difficulties owing to which they could not be registered and regarding the bona-fides of such organizations.
b) In order to be eligible for financial assistance under this scheme, an organization (NGO) should:
i. Have a proper constitution, Memorandum of Articles of Association
7.SUBMISSION OF PROPOSALS:
Assistance given under the Scheme will be institution based and released to the head of the Institution/Organisation.
The Institution/Organisation eligible and desirous of undertaking a project will apply in the prescribed form along with the project proposal giving plan of action in accordance with Guidelines.
7. 1 The Proposal should contain the following:
a) Objectives: The focus and orientation as well as specific objective spelt out in detail.
The plan formulation should clearly indicate implementation strategy, the management structure, monitoring and evaluation, mechanism and financial estimates
e) Project duration: Time required for completing the project and submission of reports. Project proposals should be formulated with minimum possible duration, which should not normally exceed two years though in exceptional cases involving difficult areas the duration of project upto 3 years is permissible.
f) Staffing Pattern : The number and type of supporting staff, the period for which required and remuneration
7.2.Application: Two sets of application alongwith the project proposal will be submitted to:
The Under Secretary (Voluntary Agencies)
8.Screening of Proposals:
8.1.The application will be screened. Innovative projects and project of All India Level Non Government Organizations will be considered by Central Grant in-Aids Committee constituted by the Ministry of HRD, Chaired by Jt. Secretary (AE) and DG (NLM)
The composition of the committee will be as follows :
*Joint Secretary (Adult Education) and DG (NLM) ----Chairman
8.2.Application in respect of projects to be executed at State/District level will be forwarded by the Ministry to the Secretary SLMA of the state concerned At state level the Executive Committee of SLMA will consider the proposals
9.Pattern and Extent of Assistance:
The eligible institutions will be given 100% financial assistance towards the Program Costs as well as Administration Costs. In respect of projects for eradication of illiteracy, pattern of funding will be at the rates adopted for the Scheme of Literacy campaigns and scheme of continuing education
For other projects grant-in-aids committee/EC SLMA will determine the financial patter keeping in view such guidelines, as may be evolved for this purpose from time to time .
10.Release of Grants:
On approval of the project, grant will be released to the agency in two installments (or on annual basis for projects of duration more than one year)
10.1 The first installment shall be released immediately after issue of the sanction Subsequent installment will be released on request by the NGOs after utilization of 75% of first installment alongwith a progress report and statement of expenditure. Release of grants in second and subsequent years will be made on a similar basis provided that before release of the second installment in a particular financial year (beginning with the second year) the utilization certificate and audited statement in respect of grants released till the end of the proceeding yea shall be furnished.
10.2 Release of grants to NGOs implementing projects for eradication of illiteracy shall be further regulated on the basis of number of persons proposed to be made literate in each year/cycle taking into account the approved per learners cost.
The first installment of admissible grant limited to 50% of the projected number of persons will be released immediately after sanction of the project
The second and subsequent installments of the grant will be regulated with regard to number of persons actually enrolled and expenditure actually incurred during the proceeding phase/cycle
For this purpose expenditure incurred by the NGO in respect of all items of Program Costs excepting expenditure in respect of Basic teaching learning materials may be admitted.
Expenditure under the sub-item of Basic Teaching-learning Materials will be restricted to the number of persons actually enrolled
11.Withholding of Grants: Release of grant to NGOs may be withheld at any stage, if the NGOs:
*fails to furnish prescribed progress reports (MIS) in time or *if the reports indicate unsatisfactory implementation of project by NGO
On receipt of the Sanction Letter the NGO will submit to the Secretary SLMA/or to the Ministry as the case may be in original
*A bond executed in the prescribed form *A pre-stamped receipt for the grant proposed to be released in the sanction letter *A resolution adopted by the Executive Committee of the organization accepting the terms and conditions of the sanction and also undertaking to implement the program as per norms.
Grant will be remitted tot the NGO public trusts, non-profit making company directly by the Demand Draft.
13.Extension of the Project
Normally no extension of project will be given. In exceptional cases, the NGO may apply for extension alongwith Modified Operational Plan, income expenditure statement, receipt and payment account and Balance Sheet of the organization as a whole for last year and the report of work done to the authority who sanctioned the project.
14.Terms and Conditions
The following general conditions will be complied with by any institution/organization receiving assistance under the scheme:
1) The institution/organization will maintain the account and get the final account accounts for the year audited by Govt. auditors in case of institutes whose accounts are audited by Govt. auditors or by a Chartered Accountant as the case may be and submit these in original to the Ministry /SLMA alongwith the utilization certificates on completion of the project or within 6 months from the close of the financial year whichever is earlier.
2) The institute organization will not accept or apply for any financial aid from any other source towards the project approved under this scheme except with prior approval of the Ministry.
3) The final Progress Report in respect of completes project should be sent alongwith the final audited accounts. Audited accounts should always be prepared item-wise according to the sanction.
4) The grantee agency will be required to prepare quarterly progress report on the project or as prescribed and submit to the Ministry/SLMA alongwith a statement of expenditure actually incurred during the quarter. It will also be required to record a certificate to the effect that the expenditure has been incurred in accordance with sanctioned grant.
5) Separate account will be kept of the project/seminar receipts and expenses even though some of the items of expenditure may be common with that incurred by the institution/organization on other activities.
6) The account equipment etc related to the project for which assistance is received under this scheme will be made available for inspection by an officer authorized by the Ministry/SLMA. The accounts relating to the project shall be open to check also by the Controller and Auditor General of India or his nominees at his discretion.
7) The institution/organization shall prepare and maintain a record of all assets acquired wholly or substantially out of grants received under the scheme. Such assets shall not be disposed of encumbered or utilized for other purposes without prior sanction of the Ministry.
8) The grantee agency will be required to complete the study and submit the final report to the Ministry/SLMA within the stipulated duration of the project.
9) The project may be externally evaluated after completion by an agency nominated by the Ministry/SLMA
10) The grantee shall be liable to refund the entire grant amount together with damages at the rate of 6% p.a. interest there on for any violation of the terms and conditions mentioned in the scheme/govt. sanction from the date of enactment of the check/bank draft for the amount sanctioned for the project provided that the Govt. in its discretion may relax the date for the purpose of calculation of interest to provide for such interest to be charged on a subsequent date.
11) The decision of the Secretary to the Govt. of India in the Ministry of HRD, Department of Education or the Head of the Department administratively concerned with the matter on question whether there has been breach or violation of any of the terms and conditions mentioned in the sanction letter shall be final and binding on the grantee.
15.Grants to Resource Centers
The Resource Centers provide academic and technical resources support to the adult education program. Establishment of Resource Centers started in 1976-77. These are functioning with the Non-Governmental Organization and Universities. Every state of the country is catered by one or two resource centers.
Principal functions of these Resource Centers are:
Preparation of teaching learning and training material for literacy programs
Training literacy functionaries
17.Setting up of New SRCs
With the gradual expansion of total literacy, post literacy and continuing education programs new resource centers will be opened keeping in view the need to provide adequate and good quality technical resource support to the field programs. New resource centers will be opened under the aegis of NGOs or University.
Following factors will be considered for setting up new Resource Centers
*Size of the adult education/literacy programs in the states
The Resource Centers will be graded into two categories depending upon the workload and the size of the program in the area of jurisdiction The quantum of assistance has been appropriately fixed for each grade of Resource center.
The Resource Centers are eligible for two kinds of financial assistance:
19.1 Annual maintenance grant: Broadly clubbed under three items of expenditure: Emoluments, office and programs expenditure.
19.2 One time grant of RS .50 lakhs for A Category SRCs and .40 lakhs for B Category SRCs to cover all requirements of infrastructure facilities viz. Accommodation, vehicle, teaching learning and training equipment.
The SRC will engage staff as per requirements on lump-sum emoluments on contract.
21.Re-appropriation of funds:
Generally the ceiling imposed under each broad category of expenditure should be adhered to. The general principles governing the re-appropriation under each item of expenditure would be as under
As in the initial years, the provision under this item may not be utilized in full; the savings may be appropriated to Program Expenditure, if required.
21.2 Office Expenditure:
It is expected that the provision made under this item should be adequate. However, if excess expenditure is anticipated on account of purchase/replacement of certain office equipment on account of any unforeseen/unavoidable expenditure, this re-appropriation may be allowed from the saving under ‘salaries’ with the prior approval of the Governing Body of the SRC.
While the Governing Body of the SRC may allow re-appropriation into the allocation made for Programs it shall not make any re-appropriation out of the allocations made for Programs’ for augmenting allocations for Administrative Expenses.
It would be desirable that approval of the Governing Body for re-appropriation is obtained when the representative of the Central Government is also present
Proposal for setting up a RC will be submitted to the Director (Voluntary Agencies), Adult Education Bureau, Department of Education, Ministry of Human Resource Development.
Including: Two copies of application in the form appended alongwith
* Project Proposal
1. One copy of the application will be sent to the Govt. of the State in which the Resource Center is proposed to be established for comments.
2. A pre appraisal will be done to examine feasibility and justification of the project
The proposal will be placed before project approval Committee of NLMA for approval Sanction will be issued as in case of other projects on approval of PAC.
25.Annual Maintenance Grant
Before the commencement of financial year Annual Action Plan with budget proposal will be submitted to the Ministry. The annual grant approved will be released in 2 to 3 installments. Terms and conditions will be same as for other NGOs.
26.Settlement of accounts:
Accounts in respect of all grants will be settled annually for maintenance grant and on completion of activity duration for lump sum grant.
27.One Time Grant SRCs may be provided one time financial assistance to cover all requirements of infrastructure facilities, viz. accommodation, vehicle and teaching learning equipment, subject to a ceiling of RS .50 lakhs for A Category Resource Center and RS .40 lakhs for B Category Center. The one time assistance approved would ordinarily be required to be utilized within a period of one year from the date of release of first installment. The grant would be released in three installments as follows:
* Installment - 50% to be released immediately after issue of the letter of sanction
Audited statement of accounts in respect of a building grant should be received within six months after release of the third installment.
The NGOs should ensure that the program becomes a project of community involving all sections of the population. For this purpose, it will be necessary to set up a committee for the project as a whole, with sub-committees separately in charge of materials, monitoring, post-literacy, finance, etc. The personnel appointed in the project should report to these sub-committees regularly. Similarly master trainers and volunteers should report with details of progress achieved to village committees which in turn will report to the project co-ordinators. The project co-ordinators should in turn report to the concerned sub-committee at the block level. Monitoring of the project will be done through computerized Management Information System (MIS) as per prescribed format, which will be supplied alongwith, the sanction letter.
NGOs are required to send an initial report of the project soon after commencing of the project and thereafter Quarterly Progress Reports to the following authorities:
*Under Secretary (VA), Department of Education, Ministry of HRD, ‘C’ Wing Shastri Bhavan, New Delhi.
NGOs are also expected to send an annual Project Report (APR)/Final Report soon after the project is over. Initial progress report/quarterly progress report/any other report may be sent through a single letter addressed to the sanctioning authority with a copy endorsed to the other authority mentioned above. Resource centers will also send quarterly Progress Report (MIS-I) and annual progress report (MIS-II)
Every project sanctioned to the NGO including the Resource Centers will be liable to be evaluated by agency/institute nominated by the project sanctioning authority. I.e. Govt. of India or State Literacy Mission Authority. A system of self evaluation shall be a part of the programmed organized by each NGO Evaluation shall include
*Review regarding fulfillment of objectives *Feedback for the improvement of the program particularly curriculum, methods, cost an organization *Impact of the programmed on beneficiaries,
Jan Shikshan Sansthans - District Repositories
|ITEMS||EARLIER PARAMETERS||PRESENT PARAMETERS|
|Name||Shramik Vidyapeeth||Jan Shikshan Sansthan|
|Classification||Two Categories(A & B)||Three categories(A&B)|
|Financial pattern Recurring||Rs.12.30 lakh to cat.A
Rs.8.00 lakh to cat.B
|Rs.35 lakh to category A
Rs.25 lakh to category C
|Non-recurring||Not existing(one-time grant for equipment,vehicle,etc.)||Rs.15 lakh to category A
Rs.10 lakh to category B & C
|Building grant||Not existing||Rs.20 lakh to old as well as new JSSs|
|Opening of new JSSs||5 per annum||1999-2000 20
The challenge of creating a learning society is a formidable one, more so for a nation of one billion people that began its nation-building efforts with such great disadvantages. The National Literacy Mission has been making a modest contribution to the whole process by involving the community in the educational advancement of the people.